Tools to automate workflow and turn your data entryemployees into analysts
The agreement module allows you to manage preventative maintenance work defined by you and your clients across multiple sites for all your services. The service frequency is defined in the agreement setup which will then auto-generate and dispatch work orders to your trades people.
Maintain a constant line of direct communication to your clients
By leveraging a work order management platform you’ll be able to manage your service delivery more effectively. Both scheduled & non-scheduled services for all your clients sites are managed more efficiently to ensure SLA’s are being met, and that your technicians are performing services as required, reducing administrative tasks. The work order management platform allows you to create, schedule, dispatch, & manage work orders for your Crew.
Your snow subcontractors and field crew will have the same mobile application. It is designed to be user friendly and intuitive to eliminate any unnecessary field training. Your subcontractors will be able to view all of the work orders dispatched to them, the work order details, check-in/out via GPS, capture their field activities such as: service tasks provided, photos and notes. Your mobile application will live in the Apple App and Google Play stores for easy distribution.
Financial and operational decisions will be much easier with our real-time Sisense reporting integration. The Sisense data and analytics platform dramatically accelerates the time it takes to build, embed, and deploy intelligent analytic apps that unleash user creativity and engagement. Whether it’s interactive dashboards, self-service analytics, or white-labeled BI apps, Sisense delivers the industry’s lowest TCO at scale, all on a hybrid-cloud platform designed to leverage all of your data together — no matter where it is.
Create and manage purchase orders for subcontractors to bill against per service or for time and material work. Create vendor and client specific service rates and automate the PO creation process, reducing the amount of time it takes to create the PO to zero.
Create and manage invoices for each of your clients on a per site or per agreement basis. Manage, review, & edit subcontractor generated invoices. Establish variable labor rates at the client, site, and region level to streamline the invoicing process.
Create and manage all proposals and estimates for each of your clients per site. Manage and edit subcontractor-generated proposals to quickly review then pass onto your clients for approval. Manage variable labor rates per client, per site, and/or client regions.
Invite your vendors to the platform and provide them with a 90 second self onboarding process with video support. Obtain high level insights into compliance with dashboards and widget indicators.
Give them effecient tool to solve problems faster
Tradesmen profiles can hold required information such as licenses, specialities, trades, and equipment expertise which helps automate the background check and payroll process.
The mobile software application is designed to capture the true time/attendance and field activities of your Crew. We designed the mobile application to be user friendly and intuitive to eliminate any unnecessary field training. Your Crew will be able to view all the work orders dispatched to their company, work order details, check-in/out via GPS, capture their field activities such as: service tasks provided, photos, and notes. Your mobile application will live in the Apple App and Google Play stores for easy distribution to your subcontractors. Some additional mobile application's features include;
Direct message with your crew in the field to provide updates on work order, client and site information or provide support on a job.
Discover new opportunity, sell more work and get paid faster, whilemaintaining a premium client experience.
Submit service requests directly on the platform and track them from start to finish
Clients have the ability to easily approve/reject proposals in real time that have been sent by their Service Management Company.
Clients will be notified on invoices and given access to an easy to use secure payment processor.
Clients have access to an agreement profile containing a description with the scope of the agreement as well as all their past and scheduled work orders and an invoice list.
Clients can request service by looking at the deficiencies at each site.
Clients can view a list of all their sites then drill down to each site to view work order history, site instructions, and any equipment inventory that was captured from the field. Site and equipment filtering make it easy for clients to query the data they need for specific reporting purposes. Any equipment captured from the field will contain all necessary equipment attributes, photos, and inspections for clients to make better capital decisions without being onsite
NFC tags connect mechanical equipment to the digital world to deliver equipment-specific data, supportive content, expertise and training (Equipment Intelligence) to the field service workforce optimizing inspection, testing, maintenance & repair services.
Provide the tools to solve problems faster
Subcontractors can manage their own company profile, service areas, documents and information that are required by your team. Compliance monitoring informs the vendor when documents and information such as; COI’s, W9’s, Licenses, Certifications, Service areas that are required, missing and/or expired.
Can view detailed work order information, explore locations on a map view to drill in further to the work order status and field captured activity all in real-time. View all the work order details, site level instructions, NTE’s, work order status, and field captured activity in real-time.
A customizable geofence is built around each site for GPS enabled check-in. Readily available tools such as photos, notes and tasks can be used to record proof of job completion.
Subcontractors can submit invoices upon work completion for approval. If the invoice is rejected there is a remediation period. Additionally, proposals can be submitted for approval helping generate new work from the field.
Once invoices are accepted pay subcontractors with a check or online payment via ACH / Wire Transfer. or online payment via ACH / Wire Transfer.
For clients and subcontractors
NOAA intergrated weather portal
Integrated weather portal overlayed on our map to see the weather at all of our sites.
Access to site snowfall forecast up to 48 hours in advance
View forecasts at sites up to 48 hours in advance to stay prepared.
Filter client sites by snowfall
View sites by snowfall to track where services need to occur.
Work Orders generated based on accumulated snowfall
Build out triggers at the site level where work orders are automatically generated and dispatched based off of verified accumulated snow.
Autodispatch to tradesmen
Work Orders automatically generate and dispatch to your tradesmen with all of the information they need to complete their work.
Real time service verification to get paid faster
As soon as the job is completed in the field you and the client are notified and you are able to bill your clients.
UtilizeCore’s robust app store provides a direct integration with NOAA, this allows you to build out triggers at the site level where work orders are automatically scheduled and dispatched based off of verified accumulated snow.
Manage your crews through the mobile application via route optimization and geolocation based check-in/out. The crew lead can also take the necessary photos to provide verification to your clients for a job well done.
Use the Inventory Management to keep track of salt and calcium applied to sidewalks and parking lots ensuring that the jobs can be completed without complication.
Connect to all facility and property management systems to seamlessly send/receive service requests and integrate with accounting applications to eliminate manual invoice uploads.
Anchoring 15 Service Companies with 250+ Crew
Brightview uses UtilizeCore’s integrated weather portal to auto generate and dispatch work orders to their snow team based on verified accumulated snowfall. Snow season has never been easier, all of their work is automated.View Case Study
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