Expand and manage with the #1 Janitorial service software to increase your revenue
Provide Job validation insights in a timely manner by using UtilizeCore Platform
Tools to automate workflow and turn your data entryemployees into analysts
The agreement module allows you to manage preventative maintenance work defined by you and your clients across multiple sites for all your services. The service frequency is defined in the agreement setup which will then auto-generate and dispatch work orders to your trades people.
Submit service requests directly on the platform and track them from start to finish
By leveraging a work order management platform you’ll be able to manage your service delivery more effectively. Both scheduled & non-scheduled services for all your clients sites are managed more efficiently to ensure SLA’s are being met, subcontractors are performing services as required, & administrative tasks are greatly reduced. The work order management platform allows you to create, schedule, dispatch, & manage jobs for your cleaning crew.
Your vendors will be provided with unique logins to the UtilizeCore platform. This user friendly mobile app will allow your cleaners to understand the requirements at the site, check-in/out via GPS, capture field activities such as; service tasks provided, photos, & notes. The mobile app is available in both the Apple App & Google Play stores.
Financial and operational decisions will be much easier with our real-time Sisense reporting integration. The Sisense data and analytics platform dramatically accelerates the time it takes to build, embed, and deploy intelligent analytic apps that unleash user creativity and engagement. Whether it’s interactive dashboards, self-service analytics, or white-labeled BI apps, Sisense delivers the industry’s lowest TCO at scale, all on a hybrid-cloud platform designed to leverage all of your data together — no matter where it is.
Create and manage purchase orders for subcontractors to bill against per service or work order.
Create and manage invoices for each of your clients on a per site or per agreement basis. Manage, review, generate invoices. Establish variable labor rates at the client, site, and region level to streamline the invoicing process. Keep track of payroll in the software as well.
Create and manage all proposals and estimates for each of your clients per site. Manage and edit subcontractor-generated proposals to quickly review then pass onto your clients for approval. Manage variable labor rates per client, per site, and/or client regions.
Invite your vendors to the platform and provide them with a 90 second self onboarding process with video support. Obtain high level insights into compliance with dashboards and widget indicators.
Give them efficient tool to report & manage workflow faster & better
The mobile software application is designed to capture the true time/attendance and field activities of your Crew. We designed the mobile application to be user friendly and intuitive to eliminate any unnecessary field training. Your Crew will be able to view all the work orders dispatched to their company, work order details, check-in/out via GPS, capture their field activities such as: service tasks provided, photos, and notes. Your mobile application will live in the Apple App and Google Play stores for easy distribution to your subcontractors. Some additional mobile application's features include;
Deficiencies and photos taken in the field can be easily updated and used for proposals. These proposals are instantly accessible for the office staff to edit, approve, or reject and send to the client.
Time stamps can be created and managed from the an easy to use interface, to approve and submit adjustments from the field on other employee attendance.
Work orders can be created from the field for additional site visits and follow up work.
Message crew leaders directly from the platform to obtain updates on work orders and client / site information or to provide support on a job.
Give them effecient tool to solve problems faster
Tradesmen profiles can hold required information such as licenses, specialities, trades, and equipment expertise which helps automate the background check and payroll process.
The mobile software application is designed to capture the true time/attendance and field activities of your Crew. We designed the mobile application to be user friendly and intuitive to eliminate any unnecessary field training. Your Crew will be able to view all the work orders dispatched to their company, work order details, check-in/out via GPS, capture their field activities such as: service tasks provided, photos, and notes. Your mobile application will live in the Apple App and Google Play stores for easy distribution to your subcontractors. Some additional mobile application's features include;
Direct message with your crew in the field to provide updates on work order, client and site information or provide support on a job.
Give them efficient tool to solve problems faster
Submit service requests directly on the platform and track them from start to finish.
Clients have the ability to easily approve/reject proposals in real time that have been sent by their Service Management Company.
Clients will be notified on invoices and given access to an easy to use secure payment processor.
Clients have access to an agreement profile containing a description with the scope of the agreement as well as all their past and scheduled work orders and an invoice list.
Clients can request service by looking at the deficiencies at each site.
Clients can view a list of all their sites then drill down to each site to view work order history, site instructions, and any equipment inventory that was captured from the field. Site and equipment filtering make it easy for clients to query the data they need for specific reporting purposes. Any equipment captured from the field will contain all necessary equipment attributes, photos, and inspections for clients to make better capital decisions without being onsite
NFC tags connect mechanical equipment to the digital world to deliver equipment-specific data, supportive content, expertise and training (Equipment Intelligence) to the field service workforce optimizing inspection, testing, maintenance & repair services.
Give them the tools to handle work efficiently
Subcontractors can manage their own company profile, service areas, documents and information that are required by your team. Compliance monitoring informs the vendor when documents and information such as; COI’s, W9’s, Licenses, Certifications, Service areas that are required, missing and/or expired.
Can view detailed work order information, explore locations on a map view to drill in further to the work order status and field captured activity all in real-time. View all the work order details, site level instructions, NTE’s, work order status, and field captured activity in real-time.
A customizable geofence is built around each site for GPS enabled check-in. Readily available tools such as photos, notes and tasks can be used to record proof of job completion.
Subcontractors can submit invoices for approval upon work completion. If the invoice is rejected there is a pre-established remediation period. Additionally, proposals can be submitted for approval helping generate new revenue opportunities from the field.
Once invoices are accepted you can pay subcontractors with a check or online payment via ACH / Wire Transfer, or online payment via ACH / Wire Transfer.
For clients and subcontractors
 Time stampingCollect accurate time stamps using GPS verification to manage time sheets and accurate pay your cleaners |  Breadcrumbing trackingVisualize the route taken by cleaners ensure optimal work day efficiency |  Inspection taggingAudit your cleaners’ job through UtilizeCore’s scoring system |
 Job VerificationVerify the job completed through inspection checklists and before/after service photos. |  Background CheckHire safely and securily, making sure that no felonies have been commited prior. |  GBAC AffiliateUtilizeCore has teamed up with GBAC to help you better maintain Global Cleanliness Accreditation. |
Use UtilizeCore to provide better insight to your clients & win more jobs. By providing your janitors with an easy to use software solution which includes features such as breadcrumb tracking, time stamping & area tagging increase overall client satisfaction & you’ll have a leg up on the competition.
Leverage UtilizeCore’s digital asset management partner to effectively tag areas to provide job validation for you & your clients. You will have access to when the janitor arrives on-site, the path to completion, & when they complete the job. Leading to capture key insights per job to automate the job costing process.
Connect to all facility and property management systems to seamlessly send/receive service requests and integrate with accounting applications to eliminate manual invoice uploads.
Best in class software to increase your revenue and expandyour Subcontractor Network.
Enter your email address to learn more about UtilizeCore
